Medical records assistant job description
This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records assistant in details. A comp...
https://teachingtips247.blogspot.com/2013/07/medical-records-assistant-job.html
This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records assistant in details. A complete job description concludes Medical records assistant key duties/responsibilities, Medical records assistant job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…
I. List of Medical records assistant duties:
- Maintains a filing system for patient charts
- Performs clerical functions involved in the recording of patient charts, and visits made by field staff
- Files physician orders, discharge / transfer summaries, and other records for chart within agency timetables
- Breaks down and files discharged patient charts
- Sets up patient chart for new admission and maintains adequate amount of admit packets
- Answers phones, communicating with referral sources, field staff and patients
- Determines the quantity of clinical forms on hand, and coordinates the re-order of forms
- Provides assistance with copying, mailings, maintaining / ordering of medical and office supplies
II. List of Medical records assistant qualifications
- Excellent organizational skills, good judgment, and excellent communication skills
- Ability to prioritize and focus within a fast-paced work environment
- Self starter who takes initiative
- Computer literacy including proficiency in Microsoft Office software packages including Word and Excel
- Strong telephone etiquette
- Must have exemplary accuracy and attention to detail
- Initiative and maturity and ability to set priorities
- Outgoing, positive outlook
- Highest integrity and ability to maintain confidentiality
- Ability to thrive in a team environment
- Flexible and cooperative in fulfilling job requirements, able to accept constructive feedback and use it in a positive manner
- Excellent attendance/reliability
- Associates degree preferred; minimum high school graduate
- Minimum five years work experience in a medical-based office environment
- Work experience in home health or related field a plus
III. Tips to write job description
1. Too-long job description:
Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.
2. Too-short job description:
While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.
3. Listing unnecessary functions or job duties:
Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.
4. Key functions
Not listing key functions as required for the job can be a fatal mistake to a job description.
5. Grammar and spelling
Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.
6. Not specific enough:
Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.
7. Not having the job description reviewed by others:
This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.
8. Using buzzwords or abbreviations:
In fact, it is not necessary at all to use such in a job description.
9. Using slang or legal words:
Just use common wording to communicate with others and don’t do anything extraordinarily.
10. Not updating the job description:
The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.
