Medical records clerk job description
This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records clerk in details. A complete...
https://teachingtips247.blogspot.com/2013/07/medical-records-clerk-job-description.html
This post includes 3 parts: duties list, job qualification and job description writing tips for Medical records clerk in details. A complete job description concludes Medical records clerk key duties/responsibilities, Medical records clerk job qualifications (knowledge, education, skills, abilities, experience…KSA model) and other ones such as daily tasks, key activities, key/core competencies, job functions/purpose…
I. List of Medical records clerk duties:
1. Maintains confidentiality relating to all Medical Records information.
2. Maintains all records and files in an organized, retrievable system with all materials properly labeled and arranged.
3. Assembles records in proper sequence.
4. Participates fully in all site-based performance improvement activities in accordance with job responsibilities.
5. Performs general administrative duties including answering telephones, taking messages, typing, and other duties as assigned by the Division Administrator. Demonstrates respect and regard for the dignity of all patients families, visitors and fellow employees to ensure a professional, responsible and courteous environment.
6. Promotes effective working relations as part of a department/unit team to facilitate the department/unit’s ability to meet its goal and objectives.
7. Attends all required Safety Training programs and can describe his/her responsibilities related to general safety, department/service safety, specific job-related hazards.
8. Responsible for copying medical records for inmates, Attorney’s, and Disability Office.
Track charts for inmates being released and to send to storage facility.
Track charts for inmates being released and to send to storage facility.
9. Requests charts from storage vendor.
10. Prepares chart for inmates that are being transferred.
11. Ordering and stocking of medical forms.
12. Responsible for preparing all medical documents that need to accompany patient to offsite appointment.
13. Performs other duties as assigned/needed.
II. List of Medical records clerk qualifications
1. High School diploma or equivalent
2. One year of experience working in a medical setting.
3. Experience in medical office or related record-keeping position
4. Knowledge of medical terminology and medical record laws
5. Knowledge of HIPAA requirements
6. Preferred qualifications for this position include:
- Associate's or Bachelor's degree
- Knowledge of an Electronic Medical Record (EMR) system
- Proficiency with Microsoft Word and Excel
- RHIT/RHIA certified
III. Tips to write job description
1. Too-long job description:
Looking at a too-long job description can frighten the candidates off and drive the away. A job description, no matter how important the job is, should not be included in more than 3 pages. If one focuses on too many things at a time, he shall definitely lose focus on the main items and get overwhelmed by the remaining; So, keep it concisely.
2. Too-short job description:
While too-long can be a problem, too-short is more a problem. It will ruin the meaning of the job description. A too-short one means it lacks necessary details and therefore, the candidate will not be able to understand while reading it.
3. Listing unnecessary functions or job duties:
Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.
4. Key functions
Not listing key functions as required for the job can be a fatal mistake to a job description.
5. Grammar and spelling
Poor grammar and having spelling errors can ruin the job description, too. Never think that as you are the employer, you may have the right to make grammar or spelling errors while requires other not to. A job description with such errors is easily to be mistaken as a fake or ghost ads; as a result, the candidate will turn away from it.
6. Not specific enough:
Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.
7. Not having the job description reviewed by others:
This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.
8. Using buzzwords or abbreviations:
In fact, it is not necessary at all to use such in a job description.
9. Using slang or legal words:
Just use common wording to communicate with others and don’t do anything extraordinarily.
10. Not updating the job description:
The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.
